PRIVACY POLICY (GDPR COMPLIANT)

Last Updated: 27/11/2025

This Privacy Policy explains how Erolos Collective (“Erolos”, “we”, “our”) collects, uses, and protects your personal data in accordance with the General Data Protection Regulation (GDPR) and Irish data protection laws.

By using www.erolos.xyz or interacting with us on digital platforms, you consent to the practices described here.

1. DATA WE COLLECT

We may collect:

A. Information You Provide Voluntarily

• Name
  
  

• Email address
  
  

• Submissions via forms (Pitch, Collab, Join the Team)
  
  

• Portfolio links, social media handles
  
  

• Messages sent to us
  
  

• Participant/Model information when relevant
  
  

B. Automatically Collected Information

• IP address
  
  

• Browser type
  
  

• Device information
  
  

• Cookies and analytics data
  
  

• Page views and navigation behaviour
  
  

C. Media from Events or Shoots

If you participate in shoots, your likeness may be considered personal data.

This is covered under the Model & Participant Release Agreement.

2. LEGAL BASIS FOR PROCESSING

Under GDPR, we process your information based on:

• Consent (contact forms, newsletter sign-ups)
  
  

• Legitimate Interests (analytics, platform improvement, showcasing our work)
  
  

• Contractual Necessity (organizing shoots or collaborations)
  
  

• Legal Obligations (complying with Irish/EU law)
  
  

3. HOW WE USE YOUR INFORMATION

We use personal data to:

• Respond to inquiries and submissions
  
  

• Evaluate pitches, collaborations, or team applications
  
  

• Improve our website and creative output
  
  

• Communicate project-related information
  
  

• Showcase our work (with lawful consent)
  
  

• Protect our community and enforce our Terms of Service
  
  

We never sell your data.

4. DATA SHARING

We may share data with:

• Trusted service providers (hosting, analytics, email systems)
  
  

• Creative collaborators only when necessary for project execution
  
  

• Legal authorities if required by law
  
  

We never share more information than necessary.

5. COOKIES & ANALYTICS

We use cookies to improve user experience and gather anonymous analytics.
Users may disable cookies via browser settings.

6. DATA RETENTION

We retain personal data only for as long as necessary for:

• Communication
  
  

• Project documentation
  
  

• Legal compliance
  
  

Media from shoots may be kept indefinitely as part of Erolos’s archive unless removal is required by law or agreed in writing.

7. YOUR RIGHTS (GDPR)

You have the right to:

• Access your data
  
  

• Request corrections
  
  

• Request deletion (“Right to be Forgotten”)
  
  

• Restrict processing
  
  

• Object to processing
  
  

• Request data portability
  
  

• Withdraw consent at any time
  
  

Send requests to info@erolos.xyz.

8. SECURITY MEASURES

We use reasonable technical and organisational measures to protect your data.
No internet-based platform can be guaranteed 100% secure, but we follow GDPR-aligned best practices.

9. CHILDREN’S DATA

We do not knowingly collect data from individuals under 16 without parental consent.

10. CHANGES TO THIS POLICY

We may update this Privacy Policy. Changes will be posted with an updated “Last Updated” date.

11. CONTACT

For privacy-related requests:
info@erolos.xyz