Last Updated: 18/09/2026
IMPORTANT NOTICE
This Model & Participant Release Agreement (“Agreement”) sets out the terms governing the participation of a model, participant, performer, guest, volunteer or other individual appearing in, contributing to, or otherwise participating in an Erolos project, production, photoshoot, filming session, event, campaign or other creative activity (each, a “Project”).
This Agreement is intended to establish clear permissions concerning participation, photography, filming, recording, use of a participant’s image and likeness, confidentiality, publication, intellectual property, safety, conduct and related matters.
The relevant participant consent, release and/or parental or guardian consent forms are made available separately by Erolos and must be completed where applicable. Those forms are intended to record the identity of the relevant participant, confirm acceptance of this Agreement and provide any additional information or consent required for the particular Project.
Where a separate Project-specific agreement, written consent, schedule or release form has been provided and expressly agreed between Erolos and the participant, that document may supplement or, where expressly stated, vary the terms of this Agreement.
1.1. This Agreement is between:
(a) Erolos, being the relevant legal entity operating the Erolos brand and the relevant Project (“Erolos”); and
(b) the individual participating in the Project (“Participant”, “Model”, “you” or “your”).
1.2. The Participant must provide accurate identifying and contact information where reasonably required for the administration of the Project and the proper recording of consent.
1.3. Where the Participant is under 18 years of age, the additional requirements in Section 21 apply.
1.4. The exact legal identity, registered address and legal status of Erolos should be inserted into the final version of this Agreement following legal review.
For the purposes of this Agreement:
“Agreement” means this Model & Participant Release Agreement, together with any applicable Project-specific written terms or forms expressly incorporated into it.
“Erolos Content” means photographs, video recordings, audio recordings, still images, moving images, behind-the-scenes material, interviews, performances, footage, artwork, promotional material, campaign material, social media material and other creative material created, commissioned, captured or produced by or on behalf of Erolos in connection with a Project.
“Participant Materials” means any photographs, recordings, artwork, designs, personal information or other materials supplied by the Participant to Erolos.
“Project” means the relevant Erolos photoshoot, production, campaign, event, editorial, creative project, social media production, commercial activity or other creative activity in which the Participant participates.
“Participant Rights” means rights relating to the Participant's name, image, likeness, voice, appearance, performance and other identifiable characteristics to the extent such rights are capable of being granted under applicable law.
“Project Personnel” means Erolos personnel, photographers, videographers, stylists, makeup artists, hair stylists, editors, producers, assistants, creative contributors, contractors, venue personnel, agencies and other persons reasonably involved in the Project.
3.1. By agreeing to participate in a Project and completing the applicable Erolos consent or release documentation, the Participant confirms that they voluntarily agree to participate in the Project subject to this Agreement.
3.2. Participation may involve photography, filming, audio recording, interviews, performances, movement, posing, candid photography, behind-the-scenes recording or other forms of creative documentation.
3.3. The Participant understands that recording may occur throughout the Project and that not every photograph, recording or appearance will necessarily be individually identified or separately presented to the Participant for approval.
3.4. Erolos may reasonably direct the Participant in relation to posing, positioning, movement, styling, performance, timing and other aspects of participation.
3.5. Erolos will not knowingly require a Participant to undertake activity that is unlawful or that Erolos reasonably considers to create an unacceptable risk of serious harm.
4.1. Subject to applicable law, the Participant grants Erolos a worldwide, royalty-free, non-exclusive, transferable and sublicensable right and permission to photograph, film, record and otherwise capture the Participant in connection with a Project.
4.2. The Participant grants Erolos the right to use the Participant's image, likeness, appearance, voice, name, performance and other recorded characteristics contained within Erolos Content for purposes connected with Erolos and the relevant Project.
4.3. This permission includes the right to:
(a) reproduce;
(b) publish;
(c) display;
(d) communicate to the public;
(e) distribute;
(f) transmit;
(g) exhibit;
(h) edit;
(i) crop;
(j) resize;
(k) retouch;
(l) colour-correct;
(m) sequence;
(n) combine with other material;
(o) add text, graphics, music or other creative elements;
(p) adapt;
(q) archive; and
(r) otherwise modify or use the Erolos Content,
provided that such use remains subject to applicable law.
4.4. The rights granted under this Agreement may be exercised through any current or future media, platform or format reasonably connected with Erolos or the relevant Project.
4.5. This includes, without limitation:
(a) Erolos websites;
(b) social media platforms;
(c) digital publications;
(d) printed publications;
(e) editorial features;
(f) advertising;
(g) marketing;
(h) promotional material;
(i) campaigns;
(j) exhibitions;
(k) events;
(l) press and publicity;
(m) merchandise;
(n) commercial communications;
(o) archives; and
(p) other legitimate artistic, editorial or commercial activities of Erolos.
5.1. Unless expressly restricted by a Project-specific written agreement, the Participant acknowledges that Erolos may use Erolos Content containing the Participant for commercial purposes connected with Erolos, the Project or an authorised Erolos activity.
5.2. Commercial use may include advertising, marketing, promotional campaigns, merchandise, commercial partnerships, sponsorships, licensing arrangements and other commercial exploitation of Erolos Content.
5.3. The Participant does not acquire an entitlement to royalties, residual payments, licensing fees or other compensation solely as a result of the commercial use of Erolos Content unless a separate written agreement expressly provides for such compensation.
5.4. Nothing in this Section excludes any payment or other entitlement expressly agreed between Erolos and the Participant.
6.1. Subject to applicable law and any Project-specific restrictions, Erolos may provide, license, distribute or otherwise make Erolos Content available to third parties where reasonably connected with an authorised Erolos purpose.
6.2. Such third parties may include:
(a) publishers;
(b) media organisations;
(c) commercial partners;
(d) sponsors;
(e) advertisers;
(f) production partners;
(g) distributors;
(h) venues;
(i) event partners;
(j) platforms;
(k) agencies; and
(l) other professional organisations involved in distributing, promoting or supporting an Erolos Project.
6.3. Erolos will remain responsible for determining the purposes for which such licensing or distribution is undertaken, subject to the terms of this Agreement and applicable law.
7.1. The Participant acknowledges that creative editing is an ordinary part of photography, film, editorial and other creative production.
7.2. Erolos may edit, crop, retouch, colour-grade, composite, sequence, resize or otherwise modify Erolos Content.
7.3. Erolos is not required to obtain the Participant's approval before publishing or using edited Erolos Content unless a separate written agreement expressly provides otherwise.
7.4. Erolos will not knowingly manipulate Erolos Content in a manner that creates a materially false representation of the Participant for an unlawful, fraudulent or deliberately defamatory purpose.
8.1. Erolos may use ordinary digital editing, enhancement, retouching, colour correction and other computer-assisted production techniques in creating or preparing Erolos Content.
8.2. The creation of materially new synthetic representations of the Participant, including AI-generated representations that depict the Participant as performing an act, making a statement or appearing in circumstances in which they did not actually participate, should be subject to any additional consent required by applicable law or expressly agreed for the relevant Project.
8.3. Unless separately authorised in writing and permitted by applicable law, Erolos will not treat this Agreement as unrestricted consent for unrelated third-party AI model training using identifiable Participant material.
8.4. Where a Project specifically involves AI-generated or synthetic representations of a Participant, the relevant Project documentation should clearly identify the intended use and obtain any additional consent reasonably required.
9.1. Erolos may identify the Participant by name, stage name, social media handle or other professional identifier in connection with a Project where reasonably appropriate.
9.2. Erolos may omit a Participant's name or credit where:
(a) credit is impractical;
(b) the format does not ordinarily provide individual credits;
(c) the material is used in advertising or promotional material;
(d) the Participant has requested reasonable anonymity; or
(e) another legitimate reason applies.
9.3. Where a specific credit has been expressly agreed in writing, Erolos will use reasonable efforts to comply with that agreement.
10.1. To the extent permitted by applicable law, Erolos or the relevant creator, contractor or rights holder will own the copyright and other intellectual property rights in Erolos Content in accordance with the applicable contractual arrangements governing the Project.
10.2. Nothing in this Agreement transfers ownership of copyright in an original photograph, film, recording or other creative work to the Participant merely because the Participant appears in that work.
10.3. The Participant's rights relating to their image, likeness, personal data, performance or other legally protected interests remain distinct from copyright ownership in the underlying creative work.
11.1. The Participant has no automatic right to receive raw files, source files, unedited footage, outtakes, rejected images, working files, production files or unpublished Erolos Content.
11.2. Erolos may retain, archive, edit, publish or decline to publish such material subject to applicable law and any express Project-specific agreement.
11.3. The Participant must not access, copy, distribute or publish unreleased Erolos Content without Erolos's prior written permission.
12.1. Unless otherwise agreed in writing, the Participant may use publicly released Erolos Content featuring them for reasonable personal portfolio and social media purposes.
12.2. Such use is subject to:
(a) Erolos having first publicly released the relevant material;
(b) the Participant not falsely representing ownership of the material;
(c) reasonable credit to Erolos and relevant creative personnel where practicable;
(d) the material not being materially altered in a manner that misrepresents the original Project; and
(e) the material not being used to imply an endorsement, partnership or commercial relationship that does not exist.
12.3. The Participant must obtain Erolos's prior written permission before commercially licensing, selling or otherwise monetising Erolos Content, unless a separate agreement expressly permits such use.
13.1. Where the Participant supplies photographs, artwork, clothing, designs, props, music or other materials for use in a Project, the Participant represents that they have the necessary rights or permissions to provide those materials for the intended use.
13.2. The Participant must inform Erolos of any material restrictions affecting the use of Participant Materials.
13.3. Nothing in this Agreement transfers ownership of the Participant's pre-existing intellectual property to Erolos unless expressly agreed in writing.
14.1. Participants are expected to behave professionally and respectfully towards Project Personnel and other participants.
14.2. Participants must comply with reasonable safety instructions issued by Erolos, venue personnel or Project Personnel.
14.3. The following conduct may result in removal from a Project:
(a) harassment;
(b) discrimination;
(c) threatening behaviour;
(d) violence;
(e) deliberate property damage;
(f) serious or repeated disruption;
(g) refusal to comply with reasonable safety instructions;
(h) conduct creating a significant risk to another person; or
(i) other serious misconduct.
14.4. Nothing in this Agreement prevents a Participant from raising a genuine complaint, reporting misconduct, cooperating with an investigation or exercising a legal right.
15.1. The Participant must take reasonable care of clothing, accessories, equipment, props and other property supplied for a Project.
15.2. The Participant must not intentionally damage, remove, misuse or permanently alter Project property.
15.3. The Participant should inform Erolos promptly of any accident, loss or damage involving Project property.
15.4. The Participant is not responsible for ordinary wear and tear or loss or damage outside their reasonable control.
16.1. The Participant acknowledges that creative productions may involve waiting periods, repeated takes, changes in schedule, changes in location, breaks, delays and adjustments to the planned production.
16.2. Erolos will use reasonable efforts to communicate material scheduling changes where practicable.
16.3. Unless expressly agreed otherwise, participation does not guarantee a minimum amount of camera time, screen time, publication, number of images or final inclusion in the Project.
17.1. Any fee, appearance payment, reimbursement or other compensation payable to the Participant will be governed by the applicable Project-specific agreement or written confirmation.
17.2. Where no payment has been expressly agreed, the Participant acknowledges that participation does not itself create an automatic entitlement to payment, subject always to any mandatory legal entitlement that cannot lawfully be excluded.
17.3. Approved expenses should be agreed with Erolos in advance wherever reasonably practicable.
18.1. Erolos may cancel, postpone or materially alter a Project where reasonably necessary, including because of:
(a) venue issues;
(b) safety concerns;
(c) production difficulties;
(d) illness or unavailability of essential Project Personnel;
(e) weather or other external conditions;
(f) legal or regulatory requirements;
(g) technical failure; or
(h) circumstances outside Erolos's reasonable control.
18.2. Where a Project is cancelled before the Participant has provided their services, any payment entitlement will be determined by the applicable Project-specific agreement and applicable law.
19.1. Erolos may remove a Participant from a Project where reasonably necessary for safety, production integrity, serious misconduct, breach of this Agreement or protection of other participants or Project Personnel.
19.2. Removal does not automatically invalidate rights already granted in relation to material lawfully created before removal, subject to applicable law and any express written agreement to the contrary.
19.3. Erolos will not use removal provisions as a means of unlawfully retaliating against a Participant for exercising a statutory right or raising a genuine safeguarding or legal concern.
20.1. Erolos will take reasonable steps appropriate to the nature of the Project to maintain a professional and respectful production environment.
20.2. Erolos will not knowingly use the Participant's image or likeness for an unlawful purpose.
20.3. Participants should be given reasonable information about material aspects of a Project that are relevant to their participation where such information is reasonably necessary to obtain meaningful consent.
20.4. Where a Project involves material changes to the agreed scope of participation, Erolos should obtain additional consent where required by applicable law or where the original consent would not reasonably cover the new use.
21.1. Where a Participant is under 18, Erolos may require a parent or legal guardian to complete a separate parental/guardian consent form before the Participant participates.
21.2. The relevant form will be made available by Erolos and must be completed where required.
21.3. Erolos may require evidence reasonably necessary to verify the identity and authority of the parent or legal guardian.
21.4. Projects involving minors may be subject to additional safeguarding procedures, restrictions and consent requirements depending on the nature of the Project.
21.5. Where a Project involves nudity, simulated sexual content, intimate material, unusually sensitive subject matter or other heightened safeguarding considerations, Erolos should obtain specific informed consent and obtain legal advice on the appropriate procedures before proceeding.
21.6. Nothing in this Agreement removes or limits any statutory protection applicable to a minor.
22.1. Erolos may process the Participant's personal data for purposes including:
(a) administering participation;
(b) communicating about the Project;
(c) maintaining records;
(d) managing payments and expenses where applicable;
(e) maintaining production and rights records;
(f) complying with legal obligations;
(g) protecting Erolos, Project Personnel and participants; and
(h) managing and publishing Erolos Content where a lawful basis exists.
22.2. Personal data will be processed in accordance with applicable data protection law, including the General Data Protection Regulation (“GDPR”) and applicable Irish data protection legislation.
22.3. The Participant's consent to photography, filming or publication under this Agreement is legally distinct from any consent that may be required under data protection law.
22.4. Nothing in this Agreement is intended to remove, restrict or override a statutory data protection right.
23.1. Erolos's Privacy Policy explains how Erolos processes personal data and should be read alongside this Agreement.
23.2. The Privacy Policy may identify:
(a) the categories of personal data collected;
(b) purposes of processing;
(c) lawful bases;
(d) recipients;
(e) retention periods;
(f) international transfers;
(g) data subject rights; and
(h) contact information for privacy enquiries.
23.3. The Participant should review the applicable Privacy Policy before providing personal information to Erolos.
24.1. The Participant must not knowingly disclose or publish confidential or unreleased Project information obtained through their participation where Erolos has reasonably indicated that such information is confidential or unreleased.
24.2. Confidential information may include:
(a) unreleased photographs;
(b) unreleased video;
(c) campaign concepts;
(d) designs;
(e) locations;
(f) event information;
(g) production plans;
(h) unreleased products;
(i) private communications; and
(j) other information reasonably understood to be confidential.
24.3. This restriction does not prevent the Participant from:
(a) making a disclosure required by law;
(b) obtaining professional legal advice;
(c) reporting wrongdoing or safeguarding concerns;
(d) cooperating with law enforcement or regulatory authorities; or
(e) exercising a protected legal right.
25.1. Erolos retains control over the timing and manner of publication of Erolos Content.
25.2. The Participant must not publish unreleased Erolos Content without permission.
25.3. Once Erolos has publicly released relevant material, the Participant may share the publicly released material subject to Section 12.
25.4. Erolos may remove, replace, archive or discontinue published content at its discretion, subject to applicable law and contractual obligations.
26.1. The Participant represents that:
(a) the information supplied to Erolos for the Project is accurate in all material respects;
(b) they have the legal capacity to enter into this Agreement, subject to the additional requirements applicable to minors;
(c) they will not knowingly provide Erolos with materials that infringe another person's intellectual property rights; and
(d) they will disclose any material restriction of which they are aware that would prevent the agreed Project use of Participant Materials.
27.1. The Participant acknowledges that ordinary creative productions may involve reasonably foreseeable risks associated with travel, movement, equipment, lighting, locations, props, weather, crowds or other production circumstances.
27.2. The Participant agrees to act reasonably and follow applicable safety instructions.
27.3. Nothing in this Agreement excludes or limits liability to the extent such exclusion or limitation is prohibited by applicable Irish or EU law.
27.4. In particular, nothing in this Agreement excludes or restricts liability that cannot lawfully be excluded or restricted, including liability for death or personal injury caused by negligence where applicable law prohibits such exclusion.
27.5. Nothing in this Agreement removes any statutory rights or remedies available to the Participant.
28.1. To the extent permitted by law, the Participant agrees to indemnify Erolos against losses, liabilities, damages, costs and reasonable expenses arising directly from the Participant's:
(a) material breach of this Agreement;
(b) unlawful conduct in connection with the Project; or
(c) knowing infringement of a third party's intellectual property or other proprietary rights through materials supplied by the Participant.
28.2. This indemnity does not apply to the extent that the relevant loss was caused by Erolos's own unlawful conduct, negligence or breach of its legal obligations.
29.1. Subject to applicable law, the Participant agrees that Erolos's exercise of the rights expressly granted under this Agreement will not, by itself, give rise to a claim by the Participant for additional approval, payment or compensation.
29.2. This provision applies only to rights and uses that are properly authorised under this Agreement or an applicable Project-specific agreement.
29.3. Nothing in this Section prevents the Participant from bringing a legitimate claim concerning:
(a) unlawful use;
(b) material breach of contract;
(c) infringement of statutory rights;
(d) misuse of personal data;
(e) fraud;
(f) negligence where liability cannot lawfully be excluded; or
(g) another non-excludable legal right.
30.1. Erolos does not guarantee that any photograph, recording, appearance, performance or other Erolos Content featuring the Participant will be published.
30.2. Erolos may decide not to publish, remove, replace, archive or discontinue any Erolos Content for editorial, artistic, commercial, legal, technical, reputational or other legitimate reasons.
30.3. Unless expressly agreed otherwise, the Participant does not have a right to require publication of a particular image, recording or appearance.
31.1. Unless expressly agreed otherwise in writing, the Participant does not have a general right to approve:
(a) final photographs;
(b) edits;
(c) captions;
(d) layouts;
(e) publication dates;
(f) advertising placement;
(g) sequencing; or
(h) other ordinary creative decisions concerning Erolos Content.
31.2. This does not prevent Erolos from obtaining additional consent where required by applicable law or where the proposed use materially exceeds the scope of the Participant's original consent.
32.1. Erolos may take reasonable steps to protect its brand, reputation, creative identity and commercial interests.
32.2. The Participant must not knowingly represent that they are an employee, officer, agent, spokesperson or authorised representative of Erolos unless they have been expressly authorised to do so.
32.3. The Participant must not use Erolos's name, trademarks, logos or branding in a manner that falsely implies sponsorship, endorsement, partnership or commercial affiliation.
32.4. Nothing in this Section restricts lawful criticism, genuine reviews, whistleblowing, reporting of misconduct or other legally protected expression.
33.1. The Participant may cease participating in a Project before or during the production, subject to any separate contractual obligations that may apply.
33.2. Where the Participant withdraws after material Erolos Content has already been lawfully created and rights have been granted under this Agreement, withdrawal will not automatically require Erolos to destroy or cease using that material unless required by applicable law or a separate agreement.
33.3. Erolos may terminate the Participant's involvement in a Project in accordance with Sections 18 and 19.
33.4. Any statutory right to withdraw consent or object to particular processing under applicable data protection law remains subject to the relevant legal framework.
34.1. Provisions concerning intellectual property, confidentiality, authorised use, privacy, liability, indemnity, portfolio restrictions and any other provisions which by their nature are intended to survive termination will continue after the Participant's involvement in the Project ends.
35.1. Erolos will not be responsible for delay, cancellation or failure to perform caused by circumstances reasonably outside its control, including serious weather events, venue closure, public authority restrictions, technical failures, industrial disputes, emergencies, transport disruption, widespread service outages or other comparable circumstances.
35.2. Nothing in this Section removes any mandatory statutory entitlement.
36.1. Project communications may be provided by email, messaging platform, telephone, social media message or other communication method agreed for the Project.
36.2. Formal legal notices should be sent using the contact details specified by Erolos or otherwise required by applicable law.
37.1. Erolos may assign or transfer its rights and obligations under this Agreement to a successor entity, affiliated entity or purchaser of the relevant business or Project rights, provided that such transfer does not unlawfully prejudice the Participant's statutory rights.
37.2. The Participant may not assign their obligations under this Agreement where doing so would materially affect the Project or Erolos's rights, without Erolos's prior written consent.
38.1. Unless expressly stated otherwise, this Agreement does not confer contractual rights on persons who are not parties to it.
38.2. This Section is subject to any applicable legislation governing third-party rights.
39.1. If any provision of this Agreement is found to be unlawful, invalid or unenforceable, that provision will be interpreted or modified to the minimum extent necessary to make it lawful and enforceable where legally possible.
39.2. If such modification is not possible, the affected provision will be severed to the extent necessary, without affecting the remaining provisions.
40.1. A failure or delay by Erolos to exercise a right under this Agreement does not constitute a waiver of that right.
40.2. Any waiver should be expressly given in writing.
41.1. This Agreement, together with any applicable Project-specific agreement, consent form or written terms expressly incorporated into it, constitutes the agreement between Erolos and the Participant concerning the relevant Project.
41.2. If a Project-specific written agreement expressly conflicts with this Agreement, the Project-specific agreement will prevail only to the extent of that express conflict.
41.3. A separate Creative Contributor Agreement, commercial agreement or other agreement entered into between Erolos and another person does not automatically create obligations for the Participant.
42.1. This Agreement is governed by the laws of Ireland, subject to any mandatory provisions of applicable EU law or other applicable law.
42.2. Subject to any mandatory jurisdictional rights available to a consumer or other protected person, the Irish courts will have jurisdiction over disputes arising from or relating to this Agreement.
43.1. Nothing in this Agreement is intended to exclude, restrict or waive any right, remedy, protection or liability that cannot lawfully be excluded, restricted or waived under Irish, EU or other applicable law.
43.2. Where a provision of this Agreement conflicts with a mandatory legal requirement, the mandatory legal requirement will prevail to the extent of the conflict.
44.1. By completing and signing the applicable Erolos participant consent/release form, the Participant confirms that they:
(a) have been given access to this Agreement;
(b) have had a reasonable opportunity to read and understand it;
(c) understand the nature of their participation;
(d) understand that Erolos may photograph, film and record them;
(e) understand the intended scope of the rights granted under this Agreement;
(f) understand that Erolos may use Erolos Content commercially where authorised;
(g) understand that publication is not guaranteed;
(h) understand that they do not have a general pre-publication approval or veto right;
(i) understand the applicable rules concerning unreleased material and portfolio use; and
(j) agree to participate subject to this Agreement and any applicable Project-specific terms.
44.2. The applicable participant consent/release form is a separate administrative and evidentiary document. Erolos will make the relevant form available for completion and signature.
44.3. Where a parent or legal guardian is required, Erolos will provide the applicable parental/guardian consent form for completion and signature.
For questions concerning this Agreement, participation in an Erolos Project, consent, image and likeness rights, publication, confidentiality or other contractual matters, please contact Erolos using the following details:
Erolos
Website: www.erolos.xyz
Email: info@erolos.xyz
END OF AGREEMENT